Effective date: 10th October 2025
This Privacy Policy explains how IBEX Technology Ltd (“we”, “us”, “our”) collects, uses, and protects your personal information when you use https://proofofdate.io (the “Website”) and related services.
We are committed to protecting your privacy and complying with our obligations under the UK General Data Protection Regulation (“UK GDPR”), the Data Protection Act 2018, and other applicable laws.
1. Who We Are
- Company name: IBEX Technology Ltd
- Company registration number: 05909842
- Registered address: Aberdeen House, Vicarage Hill, Westerham, Kent, TN16 1AY, United Kingdom
- Website: https://proofofdate.io
We are the data controller for the purposes of UK data protection law.
2. Information We Collect
We collect and process the following categories of information:
Information you provide directly:
- Name, email address, telephone number, billing address, and payment details .
- Files, text, or references you upload or enter when using the service.
- Metadata you provide about your content (e.g. file name, descriptive reference, optional name, optional link to a stored file).
Information we process automatically:
- Basic analytics data (collected via Fathom Analytics, a privacy-focused service).
- Cookies necessary for website functionality and analytics.
Information stored for Proof of Date services:
- Digital hashes (e.g., SHA256) of uploaded files or text.
- Blockchain records (minted on the Cardano blockchain) containing hash values and optional information you provide.
- Optionally, the files or text you request us to store on our servers, systems, or our third-party service providers.
3. How We Use Your Information
We use your personal data for the following purposes:
- To provide, maintain, and improve our services.
- To process your payments.
- To create and store Proof of Dates on the Cardano blockchain.
- To communicate with you regarding your account, transactions, and support requests.
- To comply with legal and regulatory obligations.
- To improve website functionality through analytics.
4. Legal Basis for Processing
We process your data under the following lawful bases:
- Contract: To provide the service you request.
- Consent: When you opt to store your files or text with us.
- Legal obligation: To meet regulatory or tax requirements.
- Legitimate interests: To ensure site security, prevent fraud, and improve our services.
5. Data Storage and Retention
- Files or text you choose to store with us may be held on our servers, local computer systems, and third-party cloud services.
- Proof of Date information written to the Cardano blockchain cannot be deleted or altered once minted.
- Personal data is retained only as long as necessary for the purposes outlined above or to comply with our legal obligations.
6. Sharing Your Information
We do not sell or rent your data. We may share data with:
- Payment processor: Stripe, for secure payment transactions.
- Cloud storage providers: Third party cloud storage providers, when you opt to store files or text.
- Analytics provider: Fathom Analytics, for privacy-focused website usage statistics.
- Legal authorities: If required by law or legal proceedings.
7. Cookies and Analytics
- We use cookies that are strictly necessary for website functionality and analytics.
- We use Fathom Analytics, a privacy-respecting service, to collect aggregated and anonymised usage statistics.
- You can manage cookie preferences through your browser settings.
8. Security
We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, or destruction. However, no method of electronic storage or transmission is entirely secure.
9. International Data Transfers
Where we use third-party providers located outside the UK/EEA, we ensure that adequate safeguards are in place, such as standard contractual clauses or equivalent protections.
10. Your Rights
Under UK data protection law, you have the right to:
- Access the personal data we hold about you.
- Request correction of inaccurate or incomplete data.
- Request deletion of your personal data (except for immutable blockchain records).
- Restrict or object to certain processing.
- Request transfer of your data to another service provider (data portability).
- Withdraw consent where processing is based on consent.
To exercise your rights, contact us.
11. Children’s Privacy
Our service is not directed at children under 18. We do not knowingly collect data from minors.
12. Changes to This Policy
We may update this Privacy Policy from time to time. The most recent version will always be available at https://proofofdate.io/privacy-policy
13. Contact Us
If you have questions about this Privacy Policy or our data practices, you can contact us at:
IBEX Technology Ltd
Aberdeen House, Vicarage Hill
Westerham, Kent, TN16 1AY
United Kingdom
You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).